Important Notice

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Student Grievance Procedure

Students who feel they have been discriminated against or subjected to harassment by students or employees because of their race, color, national origin, sex, sexual orientation, marital status, disability, age, religion, beliefs, political affiliation, or veteran status have the right to pursue an informal and/or formal grievance.

GRIEVANCE COORDINATOR
Larry Warf, EEO Coordinator
Southeast Kentucky Community and Technical College
Cumberland, KY 40823
606-589-2145, Ext. 13026 OR
606-589-3026 

INFORMAL PROCEDURE

Most difficulties can be resolved by talking to someone. Therefore, students are encouraged to discuss these problems promptly and candidly with the EEO/Diversity Coordinator.

  1. If a student feels that he/she has been discriminated against, the student shall bring the problem to the attention of the EEO/Diversity Coordinator within five (5) business days of learning of the cause of the grievance. The coordinator will conduct a preliminary investigation of the grievance.
  2. The student, EEO/Diversity Coordinator, and other involved parties will work informally to negotiate a solution within five (5) business days. The formal procedure should be completed in approximately ten (10) business days from learning of the cause of the grievance.
  3. If the grievance cannot be satisfactorily resolved by working informally, the student may proceed within five (5) business days to file a written grievance through the Formal Procedure.

FORMAL PROCEDURE

Step 1:

  • Within fifteen (15) days of learning of the grievance, a student will file a written notice with the EEO/Diversity Coordinator. They may use the Grievance Form, which is available from the EEO/Diversity Coordinator. The written notice shall identify the nature of the alleged discrimination, the date(s) of occurrence, and the desired result, and shall be signed and dated by the student filing the grievance.
  • As soon as possible, the EEO/Diversity Coordinator will initiate an adequate, reliable impartial investigation of the grievance.
  • Within ten (10) business days of receiving the student's written notice, the EEO/Diversity Coordinator shall respond in writing to the student. The response shall summarize the course of the investigation and determine the validity of the grievance and the appropriate resolution.

Step 2:

  • If the student is not satisfied with the coordinator's response, the student may appeal in writing to the President of Southeast Kentucky Community and Technical College (or designee) within five (5) business days of the Step 1 response. The Step 2 appeal must contain all written documentation from Step 1 and the student's reasons for not accepting the coordinator's response.
  • Within seven (7) business days from receiving the written Step 2 appeal, the President (or designee) will respond in writing to the student as to the action to be taken.

Step 3:

  • If the grievance is not resolved to the satisfaction of the student, the student may file an appeal according to the KCTCS Code of Conduct Section 1.2.8.1.

The deadline established in this procedure may be waived in exceptional circumstances by the President of Southeast Kentucky Community and Technical College (or designee).